Health and Safety for Touring Productions

We are specialits in health and safety management for touring productions, this service is usually provided for arena level tours and above.

We can of course accompany the tour but usually we are just required to produce the required to produce the services listed below and assist you in the all important implimentation of the Safety Plan and Policy, attend production rehersals and drop in on one or two of the shows during the tour for monitoring purposes, anything you require is possible. 

Our service includes:

  • the provision of all your health and safety documentation including a bespoke Tour Safety Management Plan and Health and Safety Policy as well as the required CDM documentation for your tour;
  • risk assessments to cover areas not covered by your vendors and contractors, typically these are to cover freelance self-employed crew;
  • insurance checks and assessments of contractors health and safety competence prior to them being appointed, (this includes checks of freelancer insurance cover); 
  • establishing the tour health and safety file;  
  • assisting you impliment the Safety Plan, Policy and risk assessments;
  • attending production rehersals;
  • monitoring the efftiveness of the safety management system and plan by having a presence on the the tour or just attending the odd show or two; 
  • advise on First Aid, accident reporting and accident investigation to ensure compliance with regulatory standards;
  • help, advice and distance support during the tour and the production of additional risk assessments and documentation if required. 

‚ÄčWhere ever possible the Event Safety Plan and H&S Policy is written in a pragmatic style as opposed to being regulatory and precriptive, this makes it easier to read and more acceptable in more geographical teritories around the World, essential to modern day touring practices as references to UK regulations are limited. 

We can take a horse to water, I'm sure you know the rest of this saying but its very true, its down to you to impliment the Safety Plan and Policy with our help, you will be wasting everyones time if you don't impliment the documents we produce for you and, like it or not, that means you are not legally compliant and the tour may not be at all safe.  

In the first instance please contact Chris on 07831 437062 so we can discuss your needs.

We will then send you full instructions and a simple questionaire to complete and return to us so we have the information we need to produce a Safety Management Plan and Health and Safety Policy for your tour and so that we can fully assist you. Our fees and costs are based on our daily rates so we need to establish how many days in total are required before we can provide a final quote, the quicker you can impliment your Policy, Safety Management Plan and Risk Assessments, the cheaper it can be, its down to you, we are safety advisors, we can't do it all for you but we can show you the easiest way.  

We can accompany the whole tour if needed but normally this is not required, we do our documentation work in advance and our presence on the road does not make a tour safe, we attend production rehearsals and the odd show or two to monitor if it’s all working, it’s down to you to implement what we advise, we can give you phone and email support and produce additional risk assessments and documentation if required. We help you to be legal and safe thus saving you time and money and provided by a fully qualified, fully insured and highly experienced health and safety advisor.

BACKGROUND

A recent unofficial straw poll survey revealed some rather interesting but unsurprising results on the levels of health and safety compliance within the live events industry.

It revealed that the areas with the poorest level of compliance were live touring productions (such as music tours) and corporate events and the areas with the highest levels of compliance were exhibitions and music festivals.

Now it’s quite easy to give an explanation as to why this is; corporate events are generally unlicensed and held in places like hotel function spaces, neither the venues, the event client or the production companies put health and safety compliance at the top of their agendas and the events do not attract much attention (if any) from the HSE or Local Licensing Authorities. Touring music productions are normally held in venues that are licensed annually and again many (but not all) the promoters and management of touring artists do not have much thought for safety issues, venues don't want to be hard on safety so as to upset the promoters who hire their facilities, so the all essential management of safety is on the back burner as the biggest concerns of promoters and artist managers the budgets and tours are usually "here today and gone tomorrow" so its hoped nobody will notice the poor safety standards.

Exhibitions are held in venues where the venue operators have a major input into safety and expect detailed safety plans, risk assessments and method statements for exhibitors and they enforce safety at these event and during the build and breakdown, festivals come under the close scrutiny of the Local Authorities who grant any required licences as well as the HSE on occasions.

This information prompted me to look closer at the health and safety management services on offer to touring productions with a view to improving what is available and hopefully reducing costs so the package on offer is more appealing and will lead to higher levels of compliance and safety.

Touring productions are unique in many ways, unlike most businesses the workplace changes on a daily basis, the staff are almost all contracted vendors and self-employed freelancers that only come together for the duration of the project before going their separate ways and the project durations can also be incredibly short, sometimes only a matter of days. Timing is critical, a show happens on the day it is booked to happen, there can be no hold ups or delays.

A lot of things are assumed incorrectly about a tour safety management, production managers often assume the risk assessments will be provided by the vendors, the Employers Liability Insurance will cover all the freelancers (you will be told it does cover free lancers by your insurance company but only if they become victims of an accident, they will not be insured if they cause an accident or damage equipment in their care, let’s say a case full of guitars is trashed, the insurance company will pay for the damaged guitars but will then want to know who was looking after them so they can get their money back from this person, if they are uninsured it’s going to be costly for them so Public Liability Insurance is essential for all self-employed crew). Many other areas are generally lacking.  

The industry has changed dramatically in recent years and an old school attitude and Modus Operandi are no longer suitable or acceptable, it’s time to wake up and smell the coffee guys.