Safety Passport Courses

For Technical Live Production

Please note we are currently only taking group bookings.

Booking & Joining Instructions

1     In the first instance, please read this page carefully and be sure you understand all that is required to run a course.

2     Now call STAGESAFE on 07831 437062 to arrange a suitable date.

3     Once a date has been agreed please download a booking form here.

4     Simply complete the booking form and return it to STAGESAFE with the full payment (as is normal with all training courses). A VAT invoice will be sent as confirmation.

5     We will need access to the training venue at 8.30am to set up and candidates should arrive at 8.50am for a prompt 9.00am start.

We regret we are unable to take online or credit/debit card bookings. Our standard Terms and Conditions for courses as published on this web site will apply.

What are the costs?

Course costs are £95 per person (plus VAT), this includes SPA administration and PSA charges, course booklets and the passport itself. All course fees are tax deductible and may also be eligible to grant aid.

Candidates need only bring notepad and pen. No previous experience is required. The maximum group size for any course is 20 persons and the minimum is 15. Candidates may come from more than one company. Instructors will deliver courses on your premises or at a suitable venue arranged by you.

Facilities to host a course are quite simple. A room should be equipped with tables and chairs for all candidates and instructors, and conducive to learning (comfortable temperature and quiet with no disturbances), nearby toilet facilities and a car parking space close by. The room must be capable of being darkened to allow the showing of PowerPoint presentations and videos. We will provide a projector, screen and laptop computer for which we will require a 13 amp power point.

How long is the course?

One day starting at 9.00am and finishing at 4.30pm. This includes a tea/coffee break in the morning and afternoon, and one hour for lunch.


What is the content of the course?

The content of the course was set by the PSA during the industry mapping exercise carried out for the development of BTEC qualifications and other training initiatives. An industry working party formally decided the final content.

The content is as follows:

Module 1 – Organising for Safety

Module 2 – Workplace Safety

Module 3 – Work Equipment

Module 4 – Health

Module 5 – Procedures

Module 6 – The Environment

How is the course delivered?

The course is a mixture of PowerPoint presentation, spoken word and videos. Four multi-choice assessment tests will be included during the day.

What is a Safety Passport?

A Safety Passport is like any other passport – it identifies the holder as having undertaken basic health and safety awareness training and allows the holder access to “passport controlled” workplaces. Many industries insist that all workers hold a Safety Passport before they can gain access to the workplace or even obtain work.

All Safety Passport holders attend a basic one-day course after which they are provided with course booklets and a robust credit card size plastic ID card (the Passport itself) made using a “holocote” finish to ensure the passport is tamper proof. The Passport contains a photo and personal information of the holder, emblems to indicate which training has been undertaken and various security features including a tailored signature strip, a custom-designed foil hologram and a printing process that embeds the dye into the card, rather like the new style driving license.

All Safety Passport holders are registered with the SPA on a central database, so verification is an easy process as clients can interrogate this database. Passports are issued within 15 days of completing a course.

Why do we need such a scheme?

The Health and Safety at Work Act requires employers to ensure adequate training is given to employees and that self-employed persons (freelancers) also obtain adequate training even if this means they have to pay for the training themselves. The Management of Health and Safety at Work Regulations requires employers to train their employees adequately at the recruitment/induction stage, before exposure to any new or increased risk, or when transferring them to work using different equipment or processes. The self-employed are also required to obtain this kind of training for themselves.

Those who use the services of contractors (including self-employed freelancers) have a legal duty to ensure they appoint contracts that are “competent” and aware of their health and safety duties and responsibilities, safety passports are of great value and assistance in helping with this process.

As well as the Health and Safety at Work Act, many of the specific regulations that fall under the Act require training to be provided (or obtained) as a means of controlling safety.

They include:

The Manual Handling Regulations

The Noise at Work Regulations

The Display Screen Equipment Regulations

The Provision and Use of Work Equipment Regulations

The Health and Safety (First-Aid) Regulations

The Personal Protective Equipment Regulations

The Lifting Operations and Lifting Equipment Regulations

The Management of Health and Safety at Work Regulations

The Work at Height Regulations

Training is a means of achieving COMPETENCE, this will lead to an increase in SAFETY and PRODUCTIVITY. Converting information into safe working practices helps to establish a SAFETY CULTURE in the workplace (as opposed to a RISK CULTURE).

Many companies with a high turnover of casual or part-time staff, such as crewing or stewarding firms, do not see the value of training because they feel that the costs would be prohibitive for staff hired on a short-term basis. These companies should consider offering training that is of real value as it is very likely that there would be a better retention of staff and that staff turnover would be reduced. The staff remaining would also be safer and of a better quality.

Safety Passports are a very simple way for workers (including the self-employed) who migrate from one contract or company to another to show employers or clients that they have received basic safety awareness training.

Safety Passports save time and money because workers need less basic safety training. They reduce accidents and ill health at work. They can have significant impact in reducing pollution incidents, minimising waste and contributing to a cleaner environment for everyone. Companies know that workers have been trained to a common, recognised and validated standard. They show a company’s commitment to having safe and healthy workers. They help promote good practice in the supply chain between contractors and companies.

Insurance and liability premiums may be reduced if a company can show that all workers have basic health and safety training. Employers can demonstrate legal compliance in providing health and safety training to employees and the self-employed also demonstrate legal compliance if they undertake such training.

Several attempts have been made at introducing formal training and qualifications into our industry with varying degrees of success, including the BTEC scheme run by the PSA. Sadly neglected in training programmes are the local crew, stagehands and those entering the industry. A Safety Passport scheme would be ideal not only for them but all who work in this field. It has long been agreed that training holds many benefits but unfortunately in our industry not many people bother to undergo any kind of formal training and therefore do not reap these benefits. No matter how well trained individual staff may be they cannot operate safely unless the whole working environment has a suitable safety management system in place. This is an ideal opportunity for the industry to take charge of its own destiny. We can regulate ourselves or eventually be regulated by others who have no idea of our methodology or what we do.

What is the SPA and why the SPA scheme?

SPA is the Safety Pass Alliance, a leading health and safety passport body with a strong reputation for delivering health and safety awareness courses. SPA quality control procedures – tried and tested methods of designing effective practical training programmes – are an important component in providing peace of mind about the scheme’s security.

This scheme is the leading multi-industry safety passport training scheme. A significant proportion of key industry sectors are already in partnership with the SPA developing tailored industry-specific training packs. This industry-led, nationally recognised scheme reflects Health and Safety Executive (HSE) syllabus guidance.

Who is the course aimed at and who should obtain a Passport?

Everyone! That includes employees, self-employed (freelancers) and employers. This particular training course has been designed specifically for event technical production services, and is applicable to Production, Tour and Stage Managers, Stage Hands, Lighting and Sound Crew, Stage and Set Builders, Backline Technicians, Electricians, Drivers, Riggers, Laser, Pyro and Firework Technicians, Video and Projection Crew. The course is designed for the general workforce and not as a management course.

How long does a passport last?

Currently, it will last for five years. An emblem on the passport clearly indicates what training the holder has undertaken. Health and Safety regulations often change and are updated, and so after five years a one-day refresher course is required.

How is the scheme promoted?

For the scheme to be as widely accepted as possible we need the help and assistance of everyone to help in its promotion. Freelancers can spread the word verbally; companies, venues and promoters can help by making the scheme conditional. Some major venues and organisations are already supporting the scheme and more are expected to follow very soon. The industry trade press has also made some generous offers of publicity that will be graciously accepted, and all relevant trade associations and interested parties are invited to be pro-active by publicising and promoting the scheme.

It is important to remember that this is a continuous, long-term project for the benefit of whole industry.

Who are the trainers?

All trainers hold a NEBOSH (National Examination Board in Occupational Safety and Health) General Certificate (or equivalent) qualification, have proven experience as a teacher/trainer or instructor of health and safety, have attended a Safety Passport course and have proven long-term practical industry knowledge and experience.

When should venues, promoters, service companies, managers, tour managers, production managers and those responsible for hiring crew and production services start asking for Safety Passports?

We have now been running courses for some years so an advance warning to your lead-up period can be given now so that people can apply, attend courses and have passports issued. You should advise staff (including freelance staff) that you will be introducing the Safety Passport scheme and that they have (for instance) one year to obtain a Passport.